GROUP GUIDELINES

A Wide World of Travel has a number of contracts to meet your international travel needs.   When making your request please indicate whether your trip is for Students or Adults.

STUDENT CONTRACTS

Cultural Studies  -  Language Studies  -  Study Abroad   - Youth Groups

ADULT CONTRACTS

Mission Trips  -  Humanitarian & World Relief

GENERAL GROUP GUIDELINES

GROUP -  A group is normally a minimum of 10 passengers departing and returning on the same flights from a single domestic gateway, traveling to the same international destination.  Flexibility is the key in getting the lowest prices.  Weekend travel ( Fri-Sun) often carries a surcharge.

DEVIATIONS - Return deviations are usually allowed.   (Both date and departure city may be changed).  Usually only a certain percentage (10-20%) of the group may deviate.  An airline may charge an additional surcharge for deviations.

DEPOSIT  -  Most airlines require a deposit to hold group space.  This deposit is often not applied to the final cost but is returned after the group travels, provided that all of the rules and conditions are met.   This could take several months with some airlines.

NAMES - Most group contracts require that preliminary names are due 90 days prior to departure date.  Final names are due 45 days prior to departure.   Some airlines charge fees for name changes after the final name list is submitted.

UTILIZATION - A utilization schedule will be provided upon group confirmation.  The schedule will outline the specific dates when a deposit loss will occur if seats are cancelled.  Most airlines require groups to use 100% of the seats they are holding 60 days prior to departure.

CANCELLATIONS  -  Cancellations between 59-0 days prior to departure will usually incur full deposit loss.  Once ticketed most airlines have cancellation and change fees.

FINAL PAYMENT  -  Final payment is usually due a minimum of 35 days prior to departure dates.

MILEAGE  -  Frequent flyer mileage does accrue on most A Wide World of Travel contracts.

MISCELLANEOUS  -  Special meals and advance seating is possible 45 days prior to group departure, however most seating is in a blocked out area in the plane and assigned by the airline.

These are guidelines to assist you with the group booking process.  Specific rules vary by airline.  An individual contract with details pertaining to your specific group will be provided once you receive a group quote.

PLEASE CALL IF YOU HAVE ANY QUESTIONS

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